The Missing Link — Volleyball Recruiting Dashboard System

What You're Getting

Your Daughter's Entire Recruiting Life — In One Dashboard

This is the exact system used to track high school volleyball players through a full recruiting cycle — 40+ programs, 100+ UA evaluations, 20+ camp invites, and a live scoring algorithm that ranks schools by real engagement signals. Works for every position.

You get the master prompt, the update prompts, the camp cheat sheet prompt, and a step-by-step guide — everything you need to build and maintain a professional recruiting dashboard using Claude AI.

No coding. No apps. No monthly subscription. Just Claude and this system.

✓ Master dashboard prompt — builds a full live tracking dashboard in one conversation
✓ Update prompt library — 8 ready-to-use prompts for logging new activity
✓ Camp cheat sheet prompt — generates a coach-by-coach prep guide before every camp
✓ Email drafting prompts — pre-camp intros, thank yous, camp declines, follow-ups
✓ Roster analysis prompt — pulls OH height patterns from any program's roster data
✓ Step-by-step setup guide — works even if you've never used Claude before

Before You Start

What You Need

💡 You need a Claude account at claude.ai. A free account works to get started. A paid account ($20/month) gives you longer conversations and faster responses — recommended for active recruiting seasons.

1Go to claude.ai and create a free account (or log in if you already have one)
2Click New Conversation
3Copy the Master Prompt from this document, fill in the green fields with your athlete's info, and paste it into Claude
4Claude will build your dashboard and deliver it as a single HTML file you can open in any browser
5Keep the same conversation open — every update you make will be in context and Claude will know the full history

⚠️ Keep everything in one conversation. The more context Claude has about your athlete's history, the smarter and more personalized every response becomes. Starting a new conversation means starting from scratch.

The Master Prompt

Build Your Dashboard

Copy everything below. Replace all green fields with your athlete's information. Paste into Claude and hit send.

Master Prompt — Copy & Customize

I want to build a college volleyball recruiting dashboard for my daughter. Please create a single HTML file I can open in my browser that tracks all the programs recruiting her.

ATHLETE INFO:
Name: [Full Name]
Graduation Year: [e.g. Class of 2029]
Position: [e.g. OH/RS, Setter, Libero, MB]
Height: [e.g. 5'10"]
Vertical Touch: [e.g. 9'7"]
GPA: [e.g. 3.8+]
Club Team: [Club name + age group, e.g. Absolute VBC 15-Black]
High School: [High school name and city]
Phone: [Cell number]
Highlights: [YouTube or Hudl link]
University Athlete Profile: [UA profile URL if you have one]

PREFERENCES:
Geographic preference: [e.g. West Coast, Southeast, within 4 hours of home]
Division preference: [e.g. D1, D2, or open to both]
School size preference: [e.g. 4,000–20,000 students]
Other preferences: [e.g. Christian school, beach volleyball program, strong academics]

PROGRAMS TO TRACK:
Based on the athlete info and preferences above, automatically generate a starter list of 15-20 programs that fit her profile. For each school include division, conference, location, enrollment, and why it fits. Prioritize schools with a history of recruiting her position and height, in her preferred region and division.

Then add any schools we already know about:
School: [Name] | Div/Conf: [e.g. D2 | PacWest] | HC: [Coach name + email]
Signals: [e.g. Email opened, UA eval May 15, camp invite received June 1]
Camp: [e.g. Registered July 15-17] | Notes: [Any fit observations]

Leave the schools section blank if you have no existing contacts — Claude will build the starter list for you automatically.

DASHBOARD FEATURES:
- Tier 1/2/3 rankings based on engagement level
- Offer odds % per school (color-coded green/yellow/red)
- Return visit count (unique dates with meaningful signals)
- Activity badges: UA eval, camp invite, email open, Instagram follow, live eval, coach reply
- Division and conference filter buttons
- Activity timeline tab
- School enrollment size
- Modal popup with full school details and next steps
- Stats bar: programs tracking, UA evaluations, emails sent, camp invites, live evals

SCORING ALGORITHM:
Head coach personal reply: 10 pts | Live event eval: 9 pts
Paid camp registered: 9 pts | Link click in email: 7 pts
Camp invite received: 6 pts | Unique return date: 2 pts each
UA online eval: 5 pts | Profile view: 3 pts | Email open: 2 pts
School initiated contact: +4 bonus

DESIGN:
Dark navy background, gold accents, Bebas Neue + Barlow Condensed fonts.
Clean, athletic, professional. Mobile-friendly.
Single HTML file with all CSS and JS inline.

Keeping It Current

Update Prompts

Paste these into the same Claude conversation whenever something new happens. Claude knows the full context and will update the dashboard automatically.

New UA Eval

"[School] just ran a UA online evaluation and profile view today. Log it, update their return dates, and bump their odds if appropriate."

Camp Invite

"[School] sent a camp invite for [dates]. She accepted / has a conflict. Update the dashboard and draft a reply."

Coach Reply

"[Coach name] at [School] replied to her email — [paste the email]. Update odds, signal, and draft a response."

Instagram Follow

"[Coach] at [School] followed her on Instagram. Log it as a signal and update the dashboard."

Camp Results

"She attended [School] camp today. [Describe what happened — coaches she talked to, anything said, her reaction to the campus]. Update the dashboard and draft thank you emails."

New School

"Add [School] to the tracker. [Div/conf], [coach name], [initial signal]. Odds: [X]%. Draft an intro email."

Odds Update

"Update [School] odds to [X]% based on [reason]. Explain the change in the signal field."

Remove School

"Remove [School] from the tracker — [reason: not a fit, didn't like campus, coach was off, etc.]"

Bonus Prompt

Camp Cheat Sheet

Before every camp, paste this prompt to generate a coach-by-coach prep guide your daughter can review on the way there.

Camp Cheat Sheet Prompt

"[School] camp is [date]. Create a cheat sheet for [athlete name] covering: coach names and roles, what we know about the program, our relationship history with each coach, 2-3 things to say, 1 smart question to ask, and anything to avoid saying. Keep it simple and make her feel confident, not stressed."

💡 The cheat sheet works best when you've been logging activity throughout the cycle. The more history Claude has, the more personalized and useful it becomes.

Bonus Prompt

Roster Analysis

Paste a school's roster page text into Claude with this prompt to find out if your daughter's height and position fits their system.

Roster Analysis Prompt

"Here is [School]'s volleyball roster for [year]: [paste roster text]

Analyze the outside hitter heights across this roster. Then compare to last year if I paste that too. Tell me:
1. What is the height range of their OHs?
2. Is there a pattern — do they consistently recruit taller or shorter OHs?
3. Does [athlete height] fit their system based on this data?
4. Who is the closest comp player to my daughter on this roster?"

Pro Tips

Getting the Most Out of the System

→Screenshot everything. UA notifications, PR email opens, Instagram follows — take a screenshot and paste it into Claude. It can read them and log the activity automatically.
→Paste emails directly. When a coach replies, paste the full email into Claude and ask it to analyze the signal level, update the dashboard, and draft a response.
→Use it for email drafts. Pre-camp intros, thank yous, camp declines — Claude knows the full relationship history and writes emails that sound like your daughter, not a template.
→Check in after every event. After a tournament, a camp, or any coach interaction — open the conversation and log what happened while it's fresh. The dashboard is only as good as the data you put in.
→Ask it anything. "Which schools have the best roster fit for a 5'10" OH?" "What should she say to Coach X at tomorrow's camp?" "Is this email open a good sign?" Claude knows the full context.